How it works
One record, four roles
What the organiser, exhibitors, attendees and door staff each do, and what happens underneath.
01 · Organiser · before
Create the organisation and the event
Sign in by email link, pick a preset, follow seven setup steps, publish.
- Nothing is public until you publish
- Usage rate locked at publish
- Every feature switches on or off per event
02 · Organiser · before
Tickets, questions and payments
Free and paid ticket types, registration questions, Stripe payments to your own account.
- Inventory reserved atomically; no overselling
- Checkout holds tickets for 30 minutes
- Tickets issue only after a verified Stripe webhook
03 · Organiser and exhibitor · before
Exhibitor onboarding
Invite companies singly or by spreadsheet; each pays, completes a profile and is approved.
- Invitation, payment, profile and approval tracked separately
- Rows validated first; failures retried alone
- Exhibitors invite their own booth team
04 · Attendee · before
Register and keep your tickets
Each person gets their own QR ticket, on any device, with the same email.
- Buy for a group and name the others later
- Separate entry and networking QRs
- Save exhibitors you want to visit
- Choose what to share with exhibitors
05 · Door staff · on the day
Check people in
Staff open a link, pick a gate and scan; green, amber or red, with a reason.
- First scan claims the check-in; no double counting
- Re-entry can be allowed or treated as a duplicate
- Manual code entry and name search
- Badges print on first check-in; failures never block entry
06 · Exhibitor · on the day
Capture leads with consent
Booth staff scan a networking QR; the attendee chooses what to share.
- A scan or profile view is never a lead by itself
- Exhibitors export only accepted connections
- No exhibitor can see another's leads
07 · Organiser · on the day
Watch the Terminal
Arrivals, sales, exhibitor readiness and a needs-attention list, updated live.
- Failed prints and offline devices listed first
- Live records, same security policies as the app
- Door mode and the public page are one click away
- Usage so far, from the same ledger that bills you
08 · Organiser · after
Invoice from the ledger
One append-only ledger row per unique arrival; the invoice is generated from it.
- The first 50 unique arrivals on every event are free
- No-shows, re-entries, reprints, staff passes never billed
- Accepted add-on quotes appear as separate lines
- Unpaid invoices never block the door
See it with real data.
The demo has a live trade show, a concert and a completed event with an open invoice.